Financial Aid

The Office of Financial Aid is dedicated to helping students and parents obtain the financial aid necessary to pay for a college education at Trocaire College. 93% of Trocaire students receive some form of financial assistance - scholarships, grants, loans and work-study. This site is designed to help you with the financial aid process.

Financial Aid



Office Hours

Monday & Thursday 8:00 a.m. - 6:00 p.m.

Tuesday & Wednesday 8:00 a.m.- 5:00 p.m.

Friday: 8:00 a.m. - 4:00 p.m.

Choate Avenue Campus: Room 113

 

The Free Application for Federal Student Aid (FAFSA) is the only form that a student is required to complete to be considered for student assistance from any of the Title IV, HEA programs. Complete the NYS Tuition Assistance Program (TAP) form if you are a New York State resident attending a New York State school full-time.

Important Links and Resources

Information on Federal Student Financial Aid Programs: www.FederalStudentAid.ed.gov
Information on NYS Financial Aid Programs: www.hesc..ny.gov
To request a FSA ID: fsaid.ed.gov (Your FSA ID serves as your electronic signature and provides access to your personal records and it is critical that it remain as secure as possible.)
To complete your FAFSA: www.fafsa.gov
To complete your TAP application: www.tapweb.org/totw
To complete a loan entrance counseling
To complete your Master Promissory Note (E-MPN)
To complete a loan exit interview

Withdrawals & Return of Title IV Funds

Code of Conduct

Financial Aid information

 

The Financial Aid Office will no longer be sending out paper award letters. It is now MANDATORY for all current students to accept/deny awards on your student portal for EACH semester. If you have any questions please call or stop in the Financial Aid Office, Room 113.

 

New 2015-2016 FAFSA Information

When filing the 2015-2016 FAFSA, the IRS Data Retrieval option is available to students and parents approximately 2 weeks after electronically submitting the 2014 federal tax return. If the 2014 federal tax return is going to be paper filed, then it will take approximately 6-8 weeks for this option to be available. By using the IRS Data Retrieval, it allows the student/parent to transfer their tax information onto the FAFSA form. We strongly encourage students/parent(s) to use this option when filing the 2015-2016 FAFSA. If you are unable to use the IRS Data Retrieval, then you may be required to request yours/your parent(s) 2014 Tax Return Transcripts.

Financial Literacy

The information below will help you make informed financial decisions throughout your college years and into your professional life. The sites listed below will assist you in various financial topics such as budget planning, identity theft, and credit reports.

Financial Avenue – an online interactive learning tool

Additional Resources

CashCourse - The information here will help you make informed financial decisions throughout your college years and into your professional life.

Federal Reserve Bank - www.federalreserve.gov/consumerinfo/default.htm

Additional Resources

Finding the funds to attend college may seem like quite a challenge, but we are here to help you! The following websites are available to provide you with an overview of Financial Aid.

Fin Aid – The SmartStudent Guide to Financial Aid

Financial Aid Process (in pictures!)

National Association of Student Financial Aid Administrators (NASFAA)

Federal Student Aid – An Office of the U.S. Department of Education

Once you have reviewed the above links, here are a few more that are designed to give you the information and guidance needed to determine what college will cost you and how to find the funds to afford college. There are grants, scholarships, and work study opportunities to lower the cost of going to college and keep borrowing (loans) as low as possible. We want you to complete your college degree or certificate with the least amount of debt as possible, so you can have a good start in your future career without financial worry.

Visit http://www.finaid.org/fafsa/video.phtml for a short video of an introduction to the FAFSA.

FAFSA4caster - will help you understand your options for paying for college.

Start Here, Get There – Student Financial Aid Awareness

EFC Calculator – You can use this calculator to determine your/your parent’s estimated family contribution. Please choose to use the Federal Methodology.

New York State TAP Estimator – You can use this estimator if you (and your parents) are a resident of New York State and planning on attending Trocaire College full-time (12-19 credit hours).

FAQ

What is financial aid?

Financial aid refers to any funds available to students and/or their parents to help compensate the cost of higher education. Funds come from federal, state, private, and institutional resources.

Who should apply for financial aid?

Any student needing assistance with the cost of higher education should apply for financial aid. Because not all federal aid is based on need, we encourage all students to file the Free Application for Federal Student Aid (FAFSA) regardless of family income.

When should I apply for financial aid?

You should apply for financial aid as soon as possible after January 1. We recommend that your income taxes are filed first before filing your FAFSA. To achieve the best financial aid package, you should complete and submit this information before April 1. You can file the FAFSA application online at www.fafsa.gov.

What is financial need?

Financial need is a formula the government uses to determine how much you should pay toward your own education. We start by adding all of your basic college costs, including tuition, fees, room and board, books, transportation, and personal expenses. We then subtract what you and your family can pay toward your basic costs (expected family contribution), this amount is calculated from your FAFSA form, and from this our office determines your financial need.

Who is eligible to receive financial aid?

Students who are accepted and registered for classes at Trocaire are eligible to receive financial aid. A student must be a U.S. citizen or eligible non-citizen. Also, a student must not be in default on a prior student loan, owe a repayment of aid to the U.S. Department of Education.

What is a financial aid package?

Trocaire's financial aid counselors put together a financial aid package for students. Most receive a combination of different types of aid rather than just one kind. Students may have a package that includes grants, loan money, and possible scholarships.

What forms are needed to apply for financial aid?

You must complete the Free Application for Federal Student Aid (FAFSA) online. The application is available at www.fafsa.gov. You will need to use the most current year's taxes and W-2's (i.e. if filing 2011-2012 FAFSA then you will use your and/or your parents 2010 taxes).

Do I have to apply for admission to Trocaire to be considered for financial aid?

Yes, you must apply for admission before the Financial Aid Office can consider your eligibility for financial aid, including scholarships. You can apply online at www.trocaire.edu or contact the Office of Admissions at 716.826.1200 ext. 2403 or ext. 2420.

What is Trocaire's federal school code to be entered on my FAFSA?

The federal code for Trocaire College is 002812.

What types of financial aid are covered by the FAFSA?

All forms of financial aid are covered, including Pell grants, supplemental grants, Direct Stafford loans, and work-study.

What other types of financial aid are available?

Other than federal aid, the most common sources of aid for Trocaire students comes from the New York State government and from the college itself. Awards come in the form of grants, scholarships, and loans. Typically, grants and scholarships are free money and do not need to be repaid. Loans have regular repayment schedules and usually do not need to be repaid until six (6) months after graduation or at the time of withdrawal from the college.

What types of scholarships are available at Trocaire?

There are a variety of scholarships available through Trocaire, including scholarships in the areas of academic excellence, degree programs, adult learner, female student, incoming freshmen, transfer student, ethnic, and financial need. A list is available online or in our Student Affairs Office. Once you complete your FAFSA, you will automatically be considered for all scholarships available at Trocaire.

How can I be declared an independent student?

For financial aid consideration, a student cannot be considered an independent student unless the student meets at least one of the criteria the federal government has established for determining what constitutes an independent student. Some examples are:

Born before January 1, 1987
Veteran of the U.S. Armed Forces
Married
Orphan or ward of the court
Have legal dependents other than a spouse

If you are estranged from your parents and this can be documented by an independent, professional third party (member of the clergy, social worker, counselor, etc.), please see a Trocaire financial aid counselor for assistance.

Is financial aid available for the summer?

Yes, if you are taking at least 6 credit hours. Please be aware if you are borrowing loans for the summer, they will subtract from how much you can borrow in the fall and spring semesters.

If I withdraw from school do I have to pay back my financial aid?

Students who withdraw from school may be expected to repay all or a portion of their financial aid. Any refundable amount used to pay tuition and fees is returned to the appropriate financial aid sources.

Are there payment options available to pay my college costs not covered by grants, scholarships or loans?

Any balance remaining after grants, scholarships and loans can be paid with cash, personal check, VISA or MasterCard. The college also offers a monthly payment plan, which divides the semester's balance into four manageable monthly payments through F.A.C.T.S. This option can be set up through Trocaire's billing office. In addition, many employers offer a tuition reimbursement benefit to qualified employees. Contact your employer to see if they participate in these benefits.

Is work-study is a form of financial aid?

This program provides jobs for students who need to supplement their earnings. Students are paid for work they perform at on-campus or off-campus jobs. Students who are eligible for the program must be enrolled at least half-time. More information about the work-study program and job openings is available in our Financial Aid Office.

How many hours per week can I work under the work-study program?

You can work usually between 5-10 hours per week. The hours can vary depending on placement and eligibility.

How do I obtain financial aid as a second year student?

If you were a previous loan borrower, you do not have to complete new promissory notes. However, the loan eligibility for the academic year has to be re-established. You begin the process by filing a renewal FAFSA after January 1 for the next academic year. This will be followed by a renewal TAP application. Through this process you will update your personal information and financial resources. The personal identification numbers (PIN) from the federal and state processors will remain the same and allow you to sign the applications electronically. Go to www.fafsa.gov to begin the renewal process.

Grants

 

Federal Grants

Pell

Awarded to undergraduates. Grant is based on student's financial need.

*Pell has a lifetime limit.  A student cannot exceed the equivalent of 12 full-time semesters.

*Pell counts any previous semesters used at another institution.

The amount changes each year. Currently for 2015-2016, $581-$5,775 per year.

Federal Supplemental Educational Opportunity Grant (FSEOG)

Awarded to undergraduates based on "exceptional" financial need.

The amount changes each year. Currently for 2015-2016, $600-$1,300.


New York State Grant

Tuition Assistance Program (TAP)

Based on Financial Need.

*TAP has a lifetime limit.  An Associate's Degree/Certificate student cannot exceed 6 semesters.  A Bachelor's Degree student cannot exceed 8 semesters.

*TAP counts any previous semesters used at another institution.

Currently for 2015-2016, $500-$5,165 per year.

The two major sources are the Federal Pell program and the State Tuition Assistance Program (TAP). Please note: Anyone convicted and having completed incarceration for a forcible or non-forcible sexual offense is ineligible to receive a Federal Pell grant.

Scholarships

The following websites provide scholarship information for prospective, new, and current students in a variety of professional fields. Trocaire College provides these websites as a student resource only. The college maintains no professional relationship with these websites and derives no benefit in offering them as a resource to you.

 

The Community Foundation for Greater Buffalo
Nicholas Patterson Fund/Scholarships
CampusRN Scholarship Program
College NET
College Scholarship
Discover Nursing
Fast AID
Fast Web
Fast Web College Gold
Federal Student Aid
FedMoney
NY State Higher Education Services Corp.
Sallie Mae Free Scholarship Search
Scholarship America
Scholarship Experts
Scholarsite
The College Board
The National Database of Scholarships
The Smart Student Guide to Financial Aid
UCLA's Scholarship Resource Center 

 

Please review this website for information regarding scholarship scams: http://ftc.gov/scholarshipscams

Internal Scholarships

An institutional grant, award or scholarship is funding given to a student by the college. Trocaire College is dedicated to keeping the cost of an education as low as possible. We help our students by awarding funding from a number of sources. The college has many generous alumni who donate funds for our students, as well as area corporations, college employees, private friends, and the college itself.

You are considered for institutional grants and scholarships as soon as you apply to Trocaire College. Once you submit an application and the required information for admissions, an appointment will be made with an Admission's counselor. At that interview, the counselor has the ability to discuss your educational objectives and potential eligibility for certain awards. At the end of the interview, the counselor will take you to a Financial Aid counselor. If you have completed your FAFSA (online application for Federal Aid) the counselor will determine if you are eligible for additional aid based on your financial need.

What institutional grants and scholarships are available, how much are they worth, and what is the criteria to get one?

Grants:

Trocaire Grant - This grant is determined by the Financial Aid counselor and is based on your economic need. It generally amounts to $700-$1,200 annually.

Awards:

Academic Achievement Award - Awarded to transfer students or first time college students who have been out of school for a minimum of five years.  The scholarship is awarded based on GPA and financial need.  Students must complete the FAFSA prior to review.  The scholarship award is for $2,000 each and is awarded by the Admission's Office.  The Academic Achievement Scholarship is available for four semesters if the student maintains a 2.5 average or higher.  The award will be prorated if the student drops below full-time.

Scholarships:

Presidential Scholarship - Awarded to high school seniors.  The scholarship is based on GPA, community service and a recommendation from either a guidance counselor, teacher or principal.  The scholarship award is for $3,000 each and is awarded by the Admission's Office. The Presidential Scholarship is available for four semesters if the student maintains a 2.5 average or higher.  The award will be prorated if the student drops below full-time.

New scholarships will be available each Spring semester

During the Spring semester, the college will make applications available for scholarships and awards to eligible students. These scholarships are donated by many friends of the college, alumni and Trocaire College employees. Donors take great pride in knowing that their contributions are making a difference in the educational lives of our students.

These scholarships are awarded to current Trocaire College students to be applied towards future semester tuition expenses. Radiologic Technology students graduating in the summer are eligible for scholarships as the award can be put towards the summer's tuition.

Unfortunately, there are not enough scholarships for every student or every applicant. So if you choose to apply for any of these scholarships, please take your time in filling out the application, as they are competitive. A committee of faculty and staff read through all of the submissions to decide which students most closely meet the criteria defined in the application.

Scholarship and award winners have the opportunity to meet the donors at the annual Honors Convocation. This is a special event with great meaning for all involved. 

Applications for these scholarships will be available in mid-January - please contact the Financial Aid Office at that time.

Discounts

Alumni Discount

This is a discount for graduates of our Associate Degree or Bachelor’s Degree programs.  It allows the student to take up to 6 credit hours per academic year at the college with a 30% discount. This discount applies to tuition only.  Applicants must pay applicable fees.

BSN Discount

This is a discount for a student enrolling in the Bachelor’s of Nursing program. It allows the student to receive a 20% discount per semester. This discount applies to tuition only minus any TAP or institutional and outside grants/scholarships a student may receive.  Applicants must pay applicable fees.

*** Students MUST file the 2015-2016 FAFSA form in order to be eligible for the BSN discount.***

Tuition (Academic Year 2015-2016)

Full Time, per semester (12-19 credit hours) - $7,985

Over 19 credit hours - additional per credit hour - $200

Part Time, per credit hour - $660


College Fee (Per Semester)

6 credit hours or more - $160

1-5 credit hours - $27 per credit hour

Summer - $25


Miscellaneous Fees

Lab Fee, per course (Business, Science & Computer) $45

Lab Fee, per course (Anatomy & Physiology I & II) $50

Application Fee, non refundable (payable at the time of application) $25

Transcript Fee, Official Copy & Student Copy - No Charge

Fee for checks returned for non-sufficient funds - $25

Health Care Clinical Fees

Per Semester - $625

Includes Program fee, materials cost, malpractice insurance, etc.

Course Fees

Course Fee, CNT 101 - Introduction to Computer Hardware - $600
Includes the cost of computer components needed to assemble a computer, which becomes the property of the student

Course Fee, CNT 210 - Network Administration - $600
Includes the cost of computer components needed to assemble a server, which becomes the property of the student

Summer Clinical Costs

  • Diagnostic Medical Sonography - $3,852
  • Echocardiography - $3,852
  • Radiologic Technology - $3,852

Tuition does not include the cost of room and board either at home or in independent off-campus housing, cost of books, uniforms, etc. Clinical fees for health science students, per semester, includes the program fee, materials cost, malpractice insurance, etc. College Fee includes student publications, orientation, cultural fee, ID cards, health services, employment references and referrals, library, accident insurance, graduation, registration fee, student activities, etc.

All fees are subject to change. Contact the Admissions Office for the most up-to-date information.

Federal Direct Loan Information

Whether you are a dependent or independent student, it is likely that you will need to borrow some funds to pay for your college education. A loan will help to fill in any financial gaps.

  • Trocaire College participates in the William D. Ford Federal Direct Loan Program.
  • The amount of Federal Direct Loan that you have been awarded has been based on your class year as determined by the Admissions Office upon admission. You MUST be enrolled at least 6 credit hours during any given semester to be eligible for a Federal Direct Loan.
  • The actual loan amount you will receive is dependent upon the number of credits you have earned or transferred as of the day your loan is certified by the Financial Aid Office. If your loan eligibility changes during the academic year due to credit hours earned or transferred, you must contact our office if you wish to be considered for additional loan funding. The following charts indicate loan eligibility per class year:

 

Dependent StudentsStafford Loan AmountUnsubsidized Loan Amount
Freshman: 0-30 credits $3,500 $2,000
Sophomore: 31-60 credits $4,500 $2,000
Junior: 61-90 credits* $5,500 $2,000
Senior: 91+ credits* $5,500 $2,000

 

Independent StudentsStafford Loan AmountUnsubsidized Loan Amount
Freshman: 0-30 credits $3,500 $6,000
Sophomore: 31-60 credits $4,500 $6,000
Junior: 61-90 credits* $5,500 $7,000
Senior: 91+ credits* $5,500 $7,000

*Note: Students cannot be considered Junior/Senior unless matriculated in the following programs: BS-RN, BS-RT.

  • In some instances, dependent students may have eligibility for Unsubsidized Direct loans over and above $2,000 that has already been awarded. This occurs when a parent of a dependent student becomes denied on a Parent PLUS loan credit check. Please contact the Financial Aid Office for further information.
  • Parent PLUS loans are available to parents of dependent undergraduate students who are enrolled at least half-time (6 credit hours). Parent is responsible for interest during the life of the loan. Maximum amount is cost of attendance minus any other financial aid the student receives.
  • In cases where students do not demonstrate financial need in amounts that would allow for the maximum annual subsidized loan limit, the amount of your Direct Loans would be a combination of subsidized and unsubsidized or entirely unsubsidized.
  • Loan eligibility for the Subsidized Direct Loan can be affected by a change in the amount of another award or by the addition of other sources of financial aid (ex. outside scholarships).
  • A 1.072% origination fee will be assessed on your Direct Loans. This means that 98.928% of the Direct Loan will apply to your account.
  • A 4.288% origination fee will be assessed on the Direct Parent PLUS Loan. This means that 95.712% of the Parent PLUS loan will apply to your child’s account.
  • Direct Loans at Trocaire College are disbursed to your account in two disbursements per semester. Please consult your Student Handbook for disbursement dates.
  • If you have not previously borrowed a Federal Direct Loan, you must complete a Master Promissory Note (E-MPN). First-time borrowers must also complete an Entrance Counseling. Log on to www.studentloans.gov to complete the MPN and/or Entrance Counseling.
  • Trocaire College does not participate in Federal Perkins Loans.

 

Entrance Counseling Instructions

 


    1.    Log on to http://www.studentloans.gov.

    2.    Click on green ‘sign in’ button on the left hand side. You will need your Social Security Number, the first 2 characters of your last name, your date of birth, and your PIN #. (If you do not remember your PIN #, log on to www.pin.ed.gov to retrieve it.)

    3.    Under Counseling, click ‘Complete Counseling’. Then you need to click on the first ‘Start’ button under the Entrance Counseling column.

    4.    Select TROCAIRE COLLEGE by checking the check box. If Trocaire does not appear then search for it by selecting NEW YORK in the ‘School State’ drop-down box and TROCAIRE COLLEGE in the ‘School Name’ drop-down box. Click ‘Add School.’

    5.    Select ‘I am completing entrance counseling to receive Direct Loans as an undergraduate student.’

    6.    Click the ‘Continue’ button.

    7.    There are five (5) main sections and within each main section are subsequent sections that you need to complete. Each of these sections and subsequent sections must be read in their entirety and you must answer everything that is being asked of you and especially those questions in the purple-colored boxes.
    a.    Section 1: Understand Your Loans – five (5) subsequent sections
    b.    Section 2: Plan to Repay – four (4) subsequent sections
    i.    NOTE: In this section, near the top, there are two (2) tabs that you must click on and enter the appropriate numbers before continuing.
    c.    Section 3: Avoid Default – three (3) subsequent sections
    i.    NOTE: In this section, near the top, there are two (2) tabs that you must click on and enter the appropriate numbers.
    d.    Section 4: Make Finances a Priority – five (5) subsequent sections
    e.    Section 5: Repayment Information – four (4) sections

    8.    Click on ‘Submit Counseling.’

    9.    The next page will show you an Exit Counseling Summary. You can print this page out for your records.

    10.    You have not finished at this point.

    11.    Scroll to the bottom of the page and click on ‘View Completed Counseling.’

    12.    This page will list every counseling you may have completed. Please click on the blue words ‘View HTML’ for the ‘Sub/Unsub Entrance’ counseling you just completed. (It should be the very first one.)

    13.    Print this page out for your records.

        Exit Counseling Instructions


        1.    Go to the website of: http://www.studentloans.gov.

        2.    Click on the green ‘Sign In’ button. Enter your SSN, first two letters of your last name, your date of birth and your Federal PIN. If you do not remember your PIN then log on to www.pin.ed.gov and Request a Duplicate PIN.

        3.    Click on ‘Complete Counseling.’

        4.    Click on third ‘Start’ button under Exit Counseling box.

        5.    Click the box next to TROCAIRE COLLEGE. If Trocaire does not appear then please search for the school. Click ‘Add School.’

        6.    Click ‘Continue.’

        7.    There are five (5) main sections and within each main section there are subsequent sections that need to be completed. Each of these sections and subsequent sections must be read in their entirety and you must answer everything that is being asked of you and especially those questions in the purple colored boxes.
        •    Section 1: Understand Your Loans – three (3) subsequent sections
        •    Section 2: Plan to Repay – four (4) subsequent sections
        i.    NOTE: In this section, near the top, there are three (3) tabs that you must click on and enter the appropriate numbers before continuing.
        •    Section 3: Avoid Default – five (5) subsequent sections
        •    Section 4: Make Finances a Priority – four (4) subsequent sections
        •    Section 5: Repayment Information – one (1) section

        8.    In Section 5: Repayment Information you will be entering your current address, Driver’s License Number, phone number(s) and personal email address.

        9.    Still in Section 5, it will then ask you to enter your current employer’s information or check the box if you are currently unemployed.

        10.    Next enter your Next of Kin Information. This should be a person that is in your immediate family (ex. mom, dad, sibling). Or you can select a name from the drop-down box but please double check the information to make sure it is current.

        11.    Under Reference Information you will need two (2) references. These references MUST be different from your Next of Kin information and should be people you would keep in contact with in case you move or change your contact information.
        •    For each reference you will need:
        i.    Name
        ii.    Address
        iii.    Phone Number
        iv.    Relationship to you

        12.    Under Repayment Plan, you must select a repayment plan that you think would be the best choice for your situation. This will inform your individual lender(s) of the plan you prefer. If you change your mind then you must contact your lenders and notify them of which plan you would like to switch to.

        13.    Click ‘Submit Counseling.’

        14.    The next page will show you an Exit Counseling Summary. You can print this page out for your records.

        15.    You have not finished at this point.

        16.    Scroll to the bottom of the page and click on ‘View Completed Counseling.’

        17.    This page will list every counseling you may have completed. Please click on the blue words ‘View HTML’ for the EXIT counseling you just completed. (It should be the very first one.)

        18.    Print this page out for your records.

         

          Alternative Loan Info

          Important Information Regarding Lenders

          Trocaire College's Financial Aid Office has adhered to specific criteria to assist students and families in receiving excellent customer service and quality loan products in the loan selection process. The criteria includes competitive rates, borrower benefits, customer service, problem resolution and technical support. Students have the right to select any lender of their choice and will suffer no penalty for selecting a lender who is not on our list.

          What should students and parents consider in selecting a lender?

          • Be sure that the lender you chose participates in processing your loan "electronically" with our college. If the lender uses a "paper only" process it can delay your financial aid. Our college, however, will always process your paperwork regardless of its format.
          • Check www.FinAid.org for a listing of various lenders
          • Check the terms and fine print carefully.

          How can I be sure that the above information is honest and accurate?

          New York State Attorney General Andrew M. Cuomo has produced a booklet on the student lending business. The booklet explains your rights and responsibilities under federal and state laws regarding lending for college. You can download a copy of the booklet by going to www.oag.state.ny.us to learn your rights and responsibilities and protect yourself before you make a financial commitment.

            • Please call or look at websites to evaluate lender benefits and the best loan option for you before applying. Ask about interest rates, forbearance (not paying until graduation), and benefits while in repayment.

           

          NOTE: All alternative loan borrows must submit a Self-Certification Form to the lender. Most lenders will provide this form to borrows. If needed a copy can be obtained at the Financial Aid Office.

          Further Questions?
          Please call the college at 716.826.1200 and ask for the Financial Aid Office.

          Important Loan Info

          The U.S. Department of Education's National Student Loan Data SystemSM (NSLDSSM) provides information on your federal loans including loan types, disbursed amounts, outstanding principal and interest, and the total amount of all your loans. To access NSLDS, go to www.nslds.ed.gov.

          If you're not sure who your loan servicer is, you can look it up on www.nslds.ed.gov or call the Federal Student Aid Information Center at 1-800-4-FED-AID (1-800-433-3243; TTY 1-800-730-8913). To see a list of Federal Student Aid servicers for the Direct Loan Program and for FFEL Program Loans purchased by the U.S. Department of Education, go to the Loan Servicer page.

          Trocaire College Code of Conduct for Financial Aid Professionals. The Financial Aid Office will not participate in any agreements providing unfair advantage to a lender or result in financial benefits to the college or its employees.


          To resolve disputes with Federal Student Loans

          The federal student aid Ombudsman of the Department of Education helps resolve disputes and solve other problems. Go to www.ombudsman.ed.gov for more information.

          Federal Student Loan Repayment Information

          Listed here are the current repayment plans that are offered for your Federal Student loans. For more information on a particular repayment plan, click on the repayment plan name.

          Standard Repayment Plan: You generally pay a fixed amount each month for up to 10 years.

          Graduated Repayment Plan: Your payments start out low at first and then will increase, usually every two years. You must repay your loan, in full, within 10 years.

          Extended Repayment Plan: Under this plan you must repay your loans, in full, within 25 years.

          Income Based Repayment (IBR): The required monthly payment is capped at an amount intended to be affordable based on your income and family size.

          Income Contingent Repayment Plan: Your monthly payments will be based on your annual income (and that of your spouse, if married), your family size, and total amount of your Direct Loans.

          Pay As You Earn Plan: This plan helps to keep your monthly student loan payments affordable and usually has the lowest monthly payment amount based on your income.

          The Federal Work-Study Program (FWSP) provides part-time employment while you are enrolled at the college. It is available to full-time and part-time students. Currently, students can earn up to $10 per hour for on-campus positions and $12 per hour for off-campus positions. Generally, students work an average of 10-15 hours per week, with a maximum of 20 hours per week. These positions offer great work experience that can be applied to jobs you may hold in the future.

          Work-study eligibility is determined through the FAFSA. To be eligible there must be a demonstrated financial need. Due to the limited number of positions available, we request that the student file a FWSP application. This application is available in the "Resources" section located at the right of this page. Students can also visit the Financial Aid office to pick up an application.

          Students interested in applying for the positions must contact the Financial Aid office first to determine if the meet eligibility requirements. If they do have eligibility, the student will be notified by the department for the next steps in the process.

          If you wish to participate in work-study, download a work-study application online or pick one up in the Financial Aid office. Please also contact the Financial Aid office if you have any further questions.


          Satisfactory Academic Progress

          The Federal and State Aid Programs – Pell Grant, Supplemental Equal Opportunity Grant (FSEOG), Direct Stafford Loan Program, TAP, and APTS require that you meet standards of Satisfactory Academic Progress, heretofore written as SAP, to be eligible to receive aid from these sources.

          Based on which financial aid is affected, please use the headings below to review the policy and the process of regaining eligibility.

          If you need an additional copy of the SAP Appeal Form, please click here.

           

          Federal Aid Programs – PELL, SEOG, Direct Loans

           

          Federal Aid Policy

          SAP Federal Aid Standards include:

          • A qualitative component (Grade Point Average or “GPA”)

          • Two quantitative components (Pace and Maximum Time Frame)

            • Pace

            Pace is calculated by dividing the student’s earned credit hours by the student’s attempted credit hours for each semester.

            • Maximum Timeframe

            The maximum time frame in which a student must complete his or her program of study cannot exceed 150% of the published length of the program as measured in credit hours.

            (Ex. Students in the Registered Nursing Program that requires 67 credit hours are eligible to receive Federal financial aid for no more than 100.5 credit hours.)

             

          Please refer to the Federal Aid Program SAP Standard Chart to determine the student’s placement.

           

          TRANSFER CREDIT HOURS

          Transfer credits evaluated by the Registrar’s Office and posted to a student’s transcript are counted as both attempted and earned credit hours for their individual program.

          Credits hours that have been granted Academic Amnesty (marked with a ‘Z’) are counted as attempted credit hours.

          Your grade point average (GPA) is not transferrable.

           

          SUCCESSFUL COMPLETION OF COURSE

          To be counted as successfully completed or earned credit hours for Federal aid, the student must receive a grade of A, B, C, D or S, unless there are specific program of study / major grade requirements.

          Please see the College Catalog regarding the program of study / major grade requirements.

           

          REPEAT OF COURSEWORK

          Students have the option to repeat courses in which they have earned an A- or lower. In such cases the most recent grade will count in their GPA calculation but the course credit hours earned will count once for Federal aid.

          A student may only repeat a previously passed course once.

          Failed courses with a grade of WF, F or FX may be repeated until successfully passed.

           

          INCOMPLETE GRADE

          Incomplete courses are counted as credit hours attempted for Federal & State aid.

          The incomplete grade must be removed from the student’s record within 30 calendar days after the incomplete grade was received or it will automatically convert to an F.

          When the incomplete grade is changed to an actual grade, the course will be considered complete and student’s GPA will be reviewed for SAP purposes.

           

          WITHDRAWAL (W, WF) / F or FX GRADES

          If a student earns a W, WF, F or FX grade for any class within the semester the credit hours for each course is counted as attempted credits but are NOT counted as earned hours for Federal & State aid.

          WF, F, and FX grades affect the student’s GPA.

           

          CHANGE OF MAJOR / PROGRAM OF STUDY

          The student may find it necessary to change their major / program of study and when the student does this, the College will ‘reset’ the student’s accumulated, earned credit hours, and GPA based on the new major / program of study.

           

          Process to regain eligibility for Federal Aid:

          At times a student may find that it is difficult to maintain academic progress towards their degree. Health issues, family circumstances or unforeseen personal matters may contribute to academic difficulties. The College recognizes that these life issues do occur and can contribute to academic stress but are not necessarily a measure of a student’s academic ability. Accordingly, the College provides a process by which a student can return to good academic standing and avoid the loss of federal financial aid.

          SAP is reviewed by the College at the end of each semester. If a student fails to meet the conditions of SAP, the following steps can be taken to avoid losing federal financial aid:

          • Financial Aid Warning (one semester)

          • Financial Aid Appeal

          • Financial Aid Probation (w/Academic Plan)

          • Loss of Financial Aid

           

          Financial Aid Warning

          Students who fail to meet SAP for the first time in any semester will be given a one semester written warning by the Financial Aid Office. The student will not lose financial aid but should seek either academic assistance or address any issues that may have contributed to the deficiency.

          If the student receives a Warning letter at the beginning of the semester and is able to make SAP by the semester’s end, then the student’s federal financial aid is reinstated. However if during the reinstated semester the student fails to maintain SAP then they may receive another Warning letter at the end of that semester (ex. A student receives a Financial Aid warning for the Fall semester and then successfully completes the semester. If the student is then unsuccessful in the Spring semester they will receive another Financial Aid Warning).

          Financial Aid Appeal

          If students fail to meet SAP for a second consecutive semester they will be notified that they must file an appeal with the Appeal Committee-Attention: Director of Financial Aid to avoid the loss of aid. Appeal forms are available in the college Financial Aid office or can be mailed upon request. Appeals are approved based upon evidence that extenuating circumstances (death in the family, personal illness, etc.) have interfered with a student’s ability to maintain SAP. However, it is the decision of the Appeal Committee to determine the appropriateness of extenuating circumstances.

          Filing an appeal does not guarantee approval.

          Financial Aid Probation

          If a Financial Aid Appeal is granted to a student, they are then placed on Financial Aid Probation. This is a status assigned to a student who fails to meet the SAP review, who has appealed, and has had eligibility for federal aid reinstated. An academic plan must be created to insure that the issues that caused a lack of SAP are addressed. Depending on the circumstances, a student may have to demonstrate what academic interventions or changes in their academic program will take place to address improvement. If the deficiencies were caused due to personal or family matters, the plan should address what changes will occur that will lead to better academic success. Academic plans will be in writing and clearly identify the outcomes and benchmarks identified for improvement. The academic plan will be monitored to determine progress or needed changes.

          At the end of that payment period, the student must either meet SAP standards or meet the requirements of the academic plan by a specific point in time.

          The Director of Financial Aid shall notify each student that he or she is in need of an Academic Plan. The student must contact the Director of Advisement & Career Services to initiate this plan. The Director of Advisement & Career Services will monitor each plan and the progress of each student.

          If at the end of the payment period if a student continues to not meet SAP or does not follow their Academic Plan, federal financial aid to the student shall be discontinued. A student who fails to initiate these actions will be denied federal financial aid.

          TIMELINE

          • First semester of failure to meet SAP (warning only)

          • Second semester of failure to meet SAP - Probation (appeal & academic plan). If not approved, federal financial aid is denied.

          • Third semester (meet SAP, follow academic plan, or discontinuance of financial aid)

          • In the event of failure to meet SAP in future semesters a student may appeal again if warranted.

           

          In order to regain federal student aid eligibility a student must accumulate enough earned credit hours and achieve a high enough grade point average during the semester of ineligibility.

           

          State Aid Programs – TAP, APTS

           

          State Aid Policy:

           

          The number of New York State payments a student has received will determine the student’s placement on the SAP State Aid Program Standard Chart as follows:

          Each semester the student uses TAP at Trocaire College it counts as one payment (1).

          Each semester the student uses APTS at Trocaire College it counts as a half of a payment (0.5).

          Earned credit hours at Trocaire College are calculated as is. (ex. If registered for 15cr hrs in a given semester, and the student earns 15cr hrs,that is what is used in the SAP determination. However if a student registers for 15cr hrs and earns only 12cr hrs, then 12cr is used.)

          Students in a Certificate / Associate’s Degree program can have a maximum of 6 payments.

          Students in a Bachelor’s Degree Program can have a maximum of 8 payments.

           

          ACADEMIC PROGRESS (ACP)

          Each student must maintain a required cumulative grade point average and accumulate a designated number of credit hours at each payment in order to maintain SAP. The number of payments used to determine ACP is the payments received while in attendance at Trocaire College.

           

          PROGRAM PURSUIT (PP)

          To meet the program pursuit requirement, a student must complete a certain percentage of his or her course load each semester. The number of payments used to determine PP is the payments received in the student’s whole college career.

          TRANSFER STUDENTS

          Placement on the SAP Standards chart is determined by the number of payments a student received at Trocaire College and number of credit hours transferred in to Trocaire College.

           

          If a student has received TAP/APTS previously and the college has accepted transfer credit, additional points are assigned based on the number of transfer credits as follows:

           

          # of Transfer Credit Hours

          Assigned Payment Value

          1 – 14

          1

          15 – 29

          2

          30 – 44

          3

          45 – 59

          4

          60 – 74

          5

          75+

          6

           

          SUCCESSFUL COMPLETION OF COURSE

          To be counted as successfully completed or earned credit hours for State aid, the student must receive a grade of A, B, C, D, F, S or U.

           

          REPEAT OF COURSEWORK

          The student’s minimum full-time course load (12 credit hours) can include repeated courses under certain conditions:

          • If the student is repeating a failed course (grades of WF, F or FX).

          • If the student is repeating a course in which the grade earned would ordinarily be passing but is a failure in a particular curriculum.

           

          A student may only repeat a previously passed course once.

           

          If the student chooses to repeat a course that they have passed but want to improve the grade, the credits for the repeated course cannot be included in determining a student’s full-time status for the purpose of awarding New York State TAP.

           

          INCOMPLETE GRADE

          Incomplete courses are counted as credit hours attempted for Federal & State aid.

          The incomplete grade must be removed from the student’s record within 30 calendar days after the incomplete grade was received or it will automatically convert to an F.

           

          When the incomplete grade is changed to an actual grade, the course will be considered complete and student’s GPA will be reviewed for SAP purposes.

           

          WITHDRAWAL (W, WF) / F or FX GRADES

          If a student earns a W, WF, F or FX grade for any class within the semester the credit hours for each course is counted as attempted credits but are NOT counted as earned hours for Federal & State aid.

           

          WF, F, and FX grades affect the student’s GPA.

           

          CHANGE OF MAJOR / PROGRAM OF STUDY

          The student may find it necessary to change their major / program of study and when the student does this, the College will ‘reset’ the student’s accumulated, earned credit hours, and GPA based on the new major / program of study.

           

          Process for regaining State financial aid

           

          At times a student may find that it is difficult to maintain academic progress towards their degree. Health issues, family circumstances or unforeseen personal matters may contribute to academic difficulties. The College recognizes that these life issues do occur and can contribute to academic stress but are not necessarily a measure of a student’s academic ability. Accordingly, the College provides a process by which a student can return to good academic standing and avoid the loss of state financial aid.

           

          SAP is reviewed by the College at the end of each semester. If a student fails to meet the conditions of SAP, the following steps can be taken to avoid losing state financial aid:

          • Financial Aid Appeal

          • State Aid re-instatement

           

          **New York State Legislation allows for ONE State aid appeal per student.**

           

          Financial Aid Appeal

          If students who fail to meet SAP for a second consecutive semester they will be notified that they must file an appeal with the Appeal Committee-Attention: Director of Financial Aid to avoid the loss of aid. Appeal forms are available in the college Financial Aid office or can be mailed upon request. Appeals are approved based upon evidence that extenuating circumstances (death in the family, personal illness, etc.) have interfered with a student’s ability to maintain SAP. However, it is the decision of the Appeal Committee to determine the appropriateness of extenuating circumstances.

           

          Filing an appeal does not guarantee approval.

           

          State Aid re-instatement

          Students whose appeal has been approved must sign a State Aid Re-instatement Contract with the Financial Aid Office before any holds are removed and aid is placed back on the student’s account.

          SAP Standard Chart – Federal & State

           

          FEDERAL AID Programs

          Credit Hours Attempted

          Minimum Cum. GPA

          Overall rate of completion

          (earned cr. hrs / attempted cr. hrs)

          1 – 14

          1.3

          50%

          15 – 29

          1.5

          50%

          30 – 44

          1.8

          67%

          45 – 59

          2.0

          67%

          60 – 74

          2.0

          75%

          75 – 89

          2.0

          75%

          90 – 104

          2.0

          100%

          105 +

          2.0

          100%

           

          STATE AID Programs

          # of TAP / APTS Payments Received

          Academic Progress

          Program Pursuit

          (Percentage of course completion within semester)

           

          Minimum Cum. GPA

          Minimum Earned Credit Hours

           

          0.5

          1.1

          2

          50%

           

          1.0

          1.3

          6

          1.5

          1.4

          10

          2.0

          1.5

          15

          2.5

          1.7

          21

          75%

          3.0

          1.8

          27

          3.5

          1.9

          33

          4.0

          2.0

          39

          4.5

          2.0

          45

          100%

          5.0

          2.0

          51

          5.5

          2.0

          55

          6.0

          2.0

          60

          6.5

          2.0

          66

          7.0

          2.0

          75

          7.5

          2.0

          81

          8.0

          2.0

          90

          8.5

          2.0

          96

          9.0

          2.0

          105

          9.5

          2.0

          111

          10.0

          2.0

          120

           

          Please contact Julie Smith via phone (827.2416) or via email (smithj@trocaire.edu) if you have any questions.